Constitution of the Harvard Korea Society at Harvard University

Article 1. Name

The name of this association shall be Harvard Korea Society (HKS).

Article 2. Objectives

Section 1. Harvard Korea Society is a non profit and an umbrella organization that encompasses all the Harvard Graduate Schools, i.e., Graduate School of Arts and Sciences, Harvard Business School, Harvard Design School, Harvard Divinity School, Harvard Graduate School of Education, John F. Kennedy School of Government, Harvard Law School, Harvard School of Dental Medicine, Harvard Medical School and Harvard School of Public Health.

Section 2. Purposes of the HKS are
(a) To promote a better understanding about Korea and Korean culture within the university and the community.
(b) To promote the general interests of members through the participation in various social and cultural activities at Harvard.
(c) To support the group activities within Harvard Graduates School

Article 3. Membership

Section 1. Membership is open and guaranteed to anyone at Harvard University who, regardless of race, religion, or color, expresses an interest in the Korean culture and participates in activities related to the HKS. All members shall have the right to participate in the activities and receive the e-mail circulation of the association.

Section 2. Regular membership is granted to graduate students enrolled in the official graduate degree program at Harvard University. Only regular members shall have the right to vote and shall be eligible for elected officers of the association.

Section 3. Affiliate membership is granted to alumni, faculty members, undergraduate students, post-doctoral associates, visiting scholars, visiting professors and their families at Harvard University.

Article 4. Organization

Section 1. The association shall have the following organizations: Executive Committee, Board of Representatives and Assembly.

Section 2. The association shall have the following officers: President, Chief Financial Officer (CFO), executive management board(s), and others.

Section 3. President shall be elected by the voting and have the responsibilities as follows:
(a) To represent the HKS in all official functions
(b) To preside at general HKS meetings
(c) To facilitate Executive Committee, Board of Representatives, and Assembly

Section 4. Voting and Election for the President
(a) Only regular member shall be able to vote and have one vote
(b) For 2 days prior to an election regular members are to be allowed to vote at any polling place
(c) Election for the President shall be held at Assembly in March
(d) A candidate for the President should be among the regular members
(e) A quorum shall be compromised of attended regular members in Assembly

Section 5. The President upon the consent of Board of Representatives shall appoint CFO, executive management board, and all the other officers.

Section 6. Chief Financial Officer (CFO) has the responsibilities as follows:
(a) To preside at organization meeting in the absence of the president.
(b) To serve as chief advisor to the President.
(c) To serve as President in the event that the President is unable.
(d) To maintain a financing/budget plan of the association

Section 7. Executive management board(s) has the responsibilities as follows:
(a) To preside at organization meeting in the absence of the President and CFO.
(b) To serve as chief advisor to the President and CFO.
(c) To serve as President in the event that the President is unable.

Article 5. Executive Committee

Section 1. President, CFO and executive management board, shall form the Executive Committee.

Section 2. The President shall have authority to make the final decision of any issue upon consultation with the Executive Committee members.

Article 6. Board of Representatives

Section 1. The Board of Representatives shall be formed by following people: President, CFO, executive management board(s) and Representatives of each school.

Section 2. The schools are as of the graduate schools of the Harvard University.

Section 3. The President or a group of three or more representatives shall convene a meeting of the Board of Representatives.

Section 4. The Board of Representatives shall discuss and make decisions on following issues: approval of the report in activities and finance submitted by the Executive Committee, approval of membership dues, and other important matters raised by the Board members. The Board of Representatives shall discuss amendments to the Constitution submitted by the Executive Committee.

Section 5. Due notice of a meeting of the board of representatives shall be given to all members at least one week prior to the day of the meeting.

Article 7. Assembly

Section 1. A general assembly shall be convened by the President at the beginning of fall semester and end of spring semester.

Section 2. In the general assembly, election for the President, approval of amendments to the Constitution, and decisions on other crucial matters shall be made.

Section 3. A special assembly, which assumes all the authorities and functions of the general assembly, may be formed by the decision of the Board of Representatives.

Section 4. Due notice of each assembly shall be given to all members at least one week prior to convening of the assembly.

Article 8. Financials/Fund Raising

Section 1. The CFO upon the approval of the Executive Committee and Board of Representatives will handle all financial activities.

Section 2. Expenses incurred by the association will be met by the membership dues and money raised through fund-raising activities.

Section 3. The Board of Representatives shall determine membership dues.

Articles 9. Endorsement and Amendment

Section 1. This constitution shall be adopted upon two-third complimentary vote of attended regular members in general Assembly.

Section 2. The establishment of this, the Constitution of the Harvard Korea Society, shall be abolished all previously presented constitution for the authority of the HKS.

Section 3. Any voting member of HKS in writing must present proposed amendments to the Board of Representatives.

Section 4. An amendment shall be approved upon two-third approving vote of attended regular members in Assembly.

 

First approved in General Assembly on May 1, 2004

Approved in General Board Meeting on September 10, 2005

Amended in General Meeting on April 18, 2014